- Annual Offered Salary £24,000- £25,000
- Location Lanarkshire
- Industry Administration
- Reference Number 7822
MON – FRI 8.30am – 5pm
FULL TIME, PERMANENT CAREER OPPORTUNITY
Large, multi-million pound turnover construction business with its main Scottish office located in Lanarkshire.
The organisation is mainly involved in new build and regeneration projects throughout the central belt of Scotland.
Overall responsibilities of this role of OPERATIONS ADMINISTRATOR are to provide an effective administrative service to the Operations Director and the operations team as a whole. Utilising systems, understanding, implementing and adhering to company policy and in-house systems. In addition, support customer care and construction in the provision of high-quality care and service for our customers.
•Provide administrative support to the Construction Director, Operations Director and wider team.
•Deal with incoming & outgoing communication (post, e-mails, etc.)
•Assist in the recording, distribution & filing of contract documents
•Ensuring all company administration procedures are followed
•Collate weekly operative timesheets and ensure holiday records are up to date
•Manage Viewpoint and other internal business processes for the organisation
•Assist, organise all Construction department training
•Processing staff holiday forms (Construction Based Staff)
•Weekly progress update (Site Teams)
•NHBC Registration of new plots (from build release paperwork)
•H & S data collection for Construction Director & Regional Construction Managers
•NHBC/Premier data collection for Construction Director & Regional Construction Manager
•Managing the Construction files in the drives
•Issuing memos to site staff
•Setting up site filing systems
•Arranging all staff uniforms and maintenance of same
•Arranging hardware for new starts (laptops/phones etc.)
•Chasing down NHBC (CML) and habitation paperwork
•Taking Minutes of Pre-start Meetings
•Setting up Project Manager Meetings (quarterly
•Ensuring the construction files for Departmental Director are updated: weekly progress/ site plans /site programmes/customer care figures/and sign off paperwork
•Collation of Construction Board Reports
SKILLS & EXPERIENCE REQUIRED
4 – 5 years minimum within a busy, multi-tasking Admin/Office environment
Applicants from a Construction or related Facility Management or even Engineering Office backgrounds would be preferable
Used to supplying Admin/PA/Office support to Senior Directors – this is ESSENTIAL!
Available to start within the next 4 weeks.
Apply in strictest confidence now.